Content Management - a quick explanation

For readers who need a quick summary of what content management is and why their boss or co-workers should care, we humbly present the following...


Content management enables organizations to reduce the amount of work necessary to create, edit and publish documentation of any kind. Content management stores content in one location yet enables it to be published in multiple formats to multiple locations. Content only needs to be created once, and updated in one spot, while formatting rules created and maintained by the user allow for it to be published in accordance with its end purpose. Content management also allows for pieces, or chunks, of content to be stored in a database and retrieved and added to a document when necessary. ‘Chunking’ allows for a great deal of reusability.


Content management systems often provide workflow process tracking so users can see whether a document has been created, edited or fact-checked. Check-in, check-out features enable all users to see if a document is being modified and by whom. This process lets staff spend more time generating value instead of reviewing tasks that have already been completed. Using content management less time is spent rewriting or re-editing older versions of documentation. Content management is capable of streamlining your documentation workflow from creation to publication.